Consulting in a Box

Storage optimisation & document lifecycle in Microsoft 365

We lay the foundations for a sustainable and efficient storage and information architecture in Microsoft 365.

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SharePoint Online has established itself as the central platform for collaboration and information management in many organisations – not least due to its close integration with Microsoft Teams. To ensure the system remains organised and content can be found quickly, old and no-longer-needed information should be regularly removed or archived. This can also be a cost factor, as additional storage space must be purchased as soon as the licence-based storage quota is exceeded.

As part of our ‘Consulting in a Box’ offering, we analyse your storage usage and identify opportunities for optimisation within your SharePoint environment. In a joint workshop, we also map out your requirements for a document lifecycle and a holistic information strategy.

By combining short-term optimisation with strategic planning, we lay the foundations for a sustainable, efficient and targeted data culture.

Your benefit

  • Cost control

    Reducing memory usage and avoiding additional costs for memory upgrades.

  • Structure and overview

    Clear data structures make it easier to find relevant information.

  • Increased productivity

    Faster and more reliable access to content improves day-to-day collaboration.

  • Compliance and data security

    Structured data storage helps ensure compliance with policies and legal requirements.

  • Customised implementation

    Measures are tailored specifically to your requirements and existing systems.

  • Strategic development

    Development of a sustainable and forward-looking storage and information strategy.

Our approach

1. Current analysis of the SharePoint environment
2. Documentation and evaluation
3. Presentation and discussion
4. Recommendations for further action

Services and objectives

Our services

As part of our consultancy services, we will work with you to focus on the following key areas:

  • Storage usage transparency: An overview of storage utilisation in Microsoft 365 and the impact of different licensing models
  • Analysis of the current environment: Setting up and launching an analysis tool for your Microsoft 365 environment
  • Evaluation and recommendations for action: Discussing the results and identifying specific measures
  • Document lifecycle workshop: Capturing your requirements for a structured document lifecycle
  • Practical insights: Demonstration of relevant functionalities in Microsoft 365
  • Extension options: Examination of solutions in conjunction with third-party tools
  • Documentation of results: Written summary of recommendations and costs

Objective

  • Transparency regarding storage usage and costs: You will understand how SharePoint Online storage is used and billed
  • Reduced storage consumption: Identification and implementation of initial optimisation measures
  • Clear requirements for the document lifecycle: Definition of the relevant framework conditions for your organisation
  • A sound basis for decision-making: Understanding the possibilities in Microsoft 365, taking your licensing situation into account
  • Concrete next steps: Derivation of further measures for implementing an efficient document lifecycle, including a cost estimate